Privacy Policy

v2.0.1 Last Updated: 2025-01-10

This document outlines the data processing architecture of Ubuntu Accounting. Built on Spring Boot and OpenAI, our priority is ensuring your academic data remains secure and transparent.

01. Data Collection

System Identity

Student ID, encrypted password hashes, and session timestamps.

Academic Logic

Module enrollments, assessment history, and user-defined goals.

Interaction Data

LLM prompts, bot usage metadata, and cached AI responses.

02. Data Flow Architecture

01 Browser Spring Boot Core

02 Core PostgreSQL (Storage)

03 Core OpenAI API (Processing)

04 Browser Cached Response

03. Retention Policy

Academic Records	7 Years
AI Chat History	12 Months
Security Logs	90 Days

04. User Rights

You maintain full authority over your data. This includes the right to request access, rectification, or the total erasure of your interaction logs.

Request Data Export